These are the Bylaws of Walnut Beach Association, Milford, Connecticut.
The objective of the Walnut Beach Association (hereinafter referred to as “ WBA “), are:
A.To promote and represent the concerns and needs of homeowners, tenants and business owners within the area described as the boundaries of the WBA.
BTo serve as an information resource to the same.
C.To be a catalyst in the improvement and well being of the Walnut Beach Area’s Visions, Buildings and people.
Section 3.1 - Membership.Membership will be available to all persons who own or reside within the boundaries described and known as WBA.
Section 3.2 - Membership Approval.A tenant, homeowner or business owner may be admitted to the WBA upon submission of a written application and upon payment of a membership fee as provided for in section 3.3.
Section 3.3 - Membership Fees.As of this time there will be a yearly membership fee of ten dollars ($10.00) per address due upon approval of application; renewable thereafter every November. All fees are non-refundable.
Section 3.4 - Resignation.Any tenant, homeowner or business owner may resign from WBA upon the Secretary of the WBA’s receipt of written resignation.
Boundaries Of The Association
The boundaries of the WBA shall be both sides of Ann St. and Bertrose Ave from Long Island Sound north to Tutor Rd; proceeding east to Naugatuck Ave; then proceeding south on Naugatuck Ave to Welton St. to Joy Rd to East Broadway; proceeding west to Naugatuck Ave; then south on Naugatuck Ave to Long Island Sound; and then finally proceeding west to the original starting point.
Section 5.1 - Annual Meeting.Annual meetings shall be held during the month of October. At such meetings, the Officers shall be elected by ballot of the Association members. The Association members may transact such other business at such meeting as may properly come before them.
Section 5.2 - Regular Meeting.Regular meetings of the Association shall be held as required.
Section 5.3 - Special Meetings.Special meetings of the Association may be called by the President or by Association members having twenty percent of the votes in the Association and shall require three (3) days notice.
Section 5.4 - Place of Meetings.Meetings shall be held at such suitable place convenient to the Association members as may be designated by the Board or the President.
Section 5.5 - Notice of Meetings.The Secretary or other officer specified in the Bylaws shall cause notice to be hand-delivered or sent pre-paid by United States mail to the mailing address of each Association member not less than ten (10) nor more than sixty (60 days in advance of any meeting. The notice of any meeting shall state the time and place of the meeting and the items on the agenda, including the general nature of any proposed amendment to the declaration or Bylaws, any proposal to remove an officer or member of the Board and any budget changes.
Section 5.6 - Waiver of Notice.Any Association member may, at any time, waive notice of any meeting in writing, and such waiver shall be deemed equivalent to the receipt of such notice.
Section 5.7 - Adjournment of Meeting.At any meeting a majority of the Association members who are present at such meeting, either in person or by proxy, may adjourn the meeting to another time.
Section 5.8 - Order of Business.The order of business at all meetings shall be as follows:
(a)Roll call (or check in procedure).
(b)Proof of notice of meeting.
(c)Reading of minutes of preceding meeting.
(e)Establish number and term of memberships of the Board (if required and noticed).
(f)Election of inspectors of election (when Required).
(g)Election of members of the Board (when required).
Robert’s Rules of Order shall be the order of the day.
Section 5.9 - Voting.
(a)Votes allocated to an Association member may be cast pursuant to a proxy duly executed by an Association member. An Association member may revoke a proxy given pursuant to this section only by actual notice of revocation to the person presiding over a meeting of the WBA. A proxy is void if it is not dated or purports to be revocable without notice. A proxy terminates one year after its date unless it specifies a shorter term.
(b)Each member shall be deemed one (1) vote.
Section 5.10 - Quorum.Except as otherwise provided in these Bylaws, the Association members present in person or by proxy, at any meeting shall constitute a quorum at such meeting.
Section 5.11 - Majority Vote.The votes of a majority of the Association members present in person or by proxy at a meeting at which a quorum shall be present shall be binding upon the WBA for all purposes except where, in these Bylaws or by law, a higher percentage vote is required.
Section 6.1 - Designation.The principal officers of the Association shall be the President, the Vice President, the Secretary and the Treasurer, all of who shall be elected. In order to be an officer, an individual must be a member in good standing of the WBA and must have no commercial interests in the operation of the Association. The same person, except the offices of President and Vice President, and the offices of President and Secretary, may hold any two offices. The office of Vice President may be vacant.
Section 6.2 - Election of Officers.The officers shall be elected annually at the annual meeting and shall hold office at the pleasure of the Association.
Section 6.3 - Removal of Officers.Upon the affirmative vote of a majority of the members any officer may be removed, either with or without cause, and his successor may be elected at any regular meeting, or at any special meeting called for that purpose.
Section 6.4 - President.The President shall be the chief executive officer of the WBA. He shall preside at all meetings of the Association members. He shall have all of the general powers and duties which are incident to the office of the President of a non-stock corporation organized under the laws of the State of Connecticut, including but not limited to the power to appoint committees from among the Association members from time to time as he may in his discretion decide is appropriate to assist in the conduct of the affairs of the WBA. He may fulfill the role of Treasurer in the absence of the Treasurer. The President, as attested by the Secretary, may cause to be prepared and may execute amendments to the Bylaws on behalf of the Association following authorization or approval of the particular amendment as applicable.
Section 6.5 - Vice President.The Vice President shall take the Place of the President and perform his duties whenever the President is absent or unable to act. If neither the President nor the Vice President is able to act, the membership shall appoint some other person to act in the place of the President, on an interim basis. The Vice President shall also perform such other duties as may be imposed upon him by the President.
Section 6.6 - Secretary.The Secretary shall keep the minutes of all meetings of the Association; he shall have charge of such books and papers as the Board may direct; and he shall, in general, perform all the duties incident to the office of Secretary of a nonstock corporation organized under the laws of the State of Connecticut. The Secretary may cause to be prepared, and may attest to execution by the President, and may execute amendments to the Bylaws on behalf of the Association following the authorization or the approval of the particular amendment as applicable.
Section 6.7 - Treasurer.The Treasurer shall have the responsibility for WBA funds and securities and shall be responsible for keeping full and accurate finical records and books of account showing all receipts and disbursements, and for the preparation of all required financial data.
Section 6.8 - Compensation.No officer may receive a fee from the WBA for acting as such.
Section 6.9 - Standing Committees.Membership, Block Watch, Street Improvement (Lighting/Repaving), Publicity, Grant Funding, Blighted Buildings, Aldermanic, Festival, legislative liaison, beautification, firehouse, cookbook and Crime Prevention.
Section 6.10 – Executive CommitteeThe executive committee shall consist of the following members;
President, Vice President, Secretary, Treasurer and chairpersons of the standing committees.
The Officers of the Walnut Beach Association shall have the liabilities, and be entitled to indemnification, as provided in Sections 33-455 and 33-454a of Chapter 600 of the Connecticut General Statues.
Section 8.1 - Records and Audits.The Association shall maintain all records and any finical records shall be audited in accordance with the Connecticut Corporation Law.
Section 8.2 - Examination.All records maintained by the Association shall be available for examination and copying by any association member, or by any of their duly authorized agents or attorneys, at the expense of the person examining the records, after reasonable notice.
Amendments to Bylaws
The Bylaws may be amended only by a vote of a majority of Association members present and voting after the amendment has been submitted in writing and discussed as a topic of New Business at two (2) Association meetings.
Termination of the Association may be accomplished only in accordance with the Laws of the State of Connecticut.
Section 11.1 - Notices.All notices to the Association shall be delivered to the President of the Association, or to such other address as the Board may hereafter designate from time to time, by notice in writing to all Association members. Except as otherwise provided, all notices to any Association member shall be sent to its address as it appears in the records of the Association. All notices shall be deemed to have been given when mailed, except notices of changes of address that shall be deemed to have been given when received.
Section 11.2 - Waiver.No restriction, condition, obligation or provision contained in these Bylaws shall be deemed to have been abrogated or waived by reason of any failure to enforce the same, irrespective of the number of violations or breaches which may occur.
Section 11.3 - Captions.The captions contained in the Bylaws are inserted only as a matter of convenience and for reference, and in no way define, limit or describe the scope of the Bylaws nor the intent of any provision thereof.
Section 11.4 - Gender.The use of the masculine gender refers to the feminine and neuter genders and the use of the singular includes the plural, and vice versa, whenever the context of the Bylaws so requires.
Section 11.5 - Invalidity.The invalidity of any provision of the Bylaws does not impair or affect in any manner the validity, enforceability of effect of the remainder, and in such event, all of the other provisions of the Bylaws shall continue in full force and effect.
Section 11.6 - Conflict.The Bylaws are intended to comply with the requirements of Chapter 600 of the Connecticut General Statues. In the event of any conflict between the Bylaws and the provisions of the Statues, the provisions of the Statues shall control.
Section 11.7 - Notification To City.Upon election annually, The Secretary shall notify, in writing,the City Clerks Office of the names, addresses and telephone numbers ofthe elected officers.
Certified to be the Bylaws adopted by consent of the Association members of the Walnut Beach Association, thisApril 8thday, 2002.
Amended By-Laws by vote of membership September 13, 2004
Section 3.1 – Membership
Membership will be open to anyone who owns, resides, or has a vested personal or business interest in the Walnut Beach/West Shore Area of Milford, CT.
Section 4.1 – Boundaries of the Association
The boundaries of the WBA shall be from Long Island Sound, both sides of Ann Street, Bertrose to Sea Flower Road to Old Point Road, directly north to the intersection of Naugatuck Avenue and Milford Point Road (including Janet Street), west on Milford Point Road (including Janet Street), west on Milford Point road to Pumpkin Delight, south to the intersection of Nettleton Avenue (closed), and directly south to Long Island Sound.
Amended By-Laws by vote of membership April 9, 2007
Section 4.1 – Boundaries of the Association
The boundaries of the WBA shall be from Long Island Sound northwest on Ann Street to Northwest on Bertrose Av (both sides) to south west on Tudor to Northwest on Seaflower to northeast on Old Point Road to Meadowsend then Southeast on Maplewood 9Both sides) to Monroe. Then North east to Nettleton then southeast on Nettleton (closed) to Long Island Sound then south west to the starting point.
Section 6.9 – Standing Committees
Membership, Festival, Stowe Farm, Block-Watch, Publicity, Grant Funding, Revitalization, New Member, Farmers Market, Aldermanic Liaison, P&Z Liaison, Outreach, Preservation Trust Liaison and any other committee that the association requires
ADD: ARTICLE XII
A copy of the Association By-Laws (including any amendments) shall be given to each member upon registration
Amended By-Laws by vote of membership September 14, 2009
SECTION 3.3 – Membership Fees
As of this time there will be a yearly membership fee of ten dollars ($10.00) per address due upon approval of application; renewable thereafter every September. All fees are non-refundable.